Merge Mails

When we want to send the same invitations to many people, the body of the mail does not change. Only the name (and maybe address) needs to be changed. Mail merge is a process of doing this. Instead of writing each mail separately, we have a template for body of the mail and a list of names that we merge together to form all the mails.

Source Code to Merge Mails

# Python program to mail merger
# Names are in the file names.txt
# Body of the mail is in body.txt

# open names.txt for reading
with open("names.txt",'r',encoding = 'utf-8') as names_file:

   # open body.txt for reading
   with open("body.txt",'r',encoding = 'utf-8') as body_file:
   
       # read entire content of the body
       body = body_file.read()

       # iterate over names
       for name in names_file:
           mail = "Hello "+name+body

           # write the mails to individual files
           with open(name.strip()+".txt",'w',encoding = 'utf-8') as mail_file:
               mail_file.write(mail)

For this program, we have written all the names in separate lines in the file "names.txt". The body is in the "body.txt" file. We open both the files in reading mode and iterate over each name using a for loop. A new file with the name "[name].txt" is created, where name is the name of that person. We use strip() method to clean up leading and trailing whitespaces (reading a line from the file also reads the newline '\n' character). Finally, we write the content of the mail into this file using the write() method.